Help

1. Getting started: Settings

First of all, set up the year in Settings, in this order:

• School year: create it with the start and end dates. Choose 3 terms or 2 semesters; the terms and national holidays are created automatically and can be corrected. While no assessment has been entered, an existing year can switch from terms to semesters (or vice versa). To delete a whole school year, WS-PRO first shows everything that will be lost and asks you to type the year's name.
• Breaks: holidays (Christmas, Carnival, Easter), school trips, strikes. There are no lessons on those days — even if you add them after the timetable, the lessons on those days are removed.
• Classes: name, year group and subject (chosen from a list), school and colour.
• Timetable: for each class, the time and room for each day of the week. When you save, the year's lessons are generated automatically.
• Document header and footer: the logo, the name of the school group and school, and the footer that appear on exported documents. There is one template for grade sheets and class council and another for tests, worksheets and materials.
• Artificial intelligence: if you want to create materials with AI, save your Anthropic (Claude) API key here and choose the model.

2. Today

Shows the day's lessons. Each lesson has two parts: on the left, the planned lesson, the activity blocks, the supporting documents and the summary; on the right, the class's students.

• Mark the lesson as taught or missed. A missed lesson does not use up a plan: the plan moves to the next lesson.
• For each activity block, mark “Done” or, if there was no time, reschedule it to another lesson or leave it pending.
• For each student, record attendance (P, A, EA), late arrival, behaviour (+, =, −) and a note. Every tap is saved immediately.
• “Mark as an assessment”: record that the lesson is a test, worksheet, project or oral assessment, with a description and the criterion. The lesson gets an orange band, and “Enter marks” opens Assessment on the right class and term. It is the same assessment shown in Planning.
• Use the arrows at the top to view or record another day.
• If there are unmarked lessons from earlier days (for example, when you start using WS-PRO mid-term), a notice lets you mark them all as taught at once.

3. Week and Classes

• Week: the Monday-to-Friday grid, with the room, lesson number and preparation status of each lesson (plan and documents, plan only, or not prepared). Lessons with an assessment have an orange tag.
• Classes: one card per class with lessons taught, still to teach and missed, and how many lessons a class is ahead of or behind another class following the same plan, and the next assessment. Click it to see the next lesson, progress, assessment by term, the class's assessments (with the plan they fall on, the grid column and a shortcut to enter marks), the students and all the year's lessons, which you can filter to those with an assessment.

4. Planning

Planning is done by year group and subject, and applies to every class of that year.

• Record the adopted textbook and its units, with the planned number of lessons for each.
• Create the lesson plans in sequence: title, planned summary, activity blocks with duration, homework and supporting documents.
• Each class's first lesson taught uses the first plan, the second uses the second, and so on.
• If you start planning mid-year, use “Start at the next lesson”: plan no. 1 goes to each class's next lesson, earlier lessons have no plan and lesson numbering keeps counting from the start of the year. You can also choose another date.
• You can import lesson plans from a previous school year, with their blocks and documents.
• Reference documents for the AI: add the school's curriculum plan and the contents or pages of the adopted textbook, as a PDF or by pasting the text. The AI reads them when it creates worksheets and tests for this plan.
• Assessment dates: schedule each class's tests and other assessments, with the date. In the sequence of plans, the circle of the lesson the assessment falls on turns orange (hover over it to see which one). Each row also shows which plan it falls on and whether it already has a column in the grid.
• When you choose the criterion, the assessment also becomes a column in the mark grid, where marks are entered. “Schedule only” leaves it without a column, so you can choose the criterion later in Assessment.
• On each lesson plan, the “✨ AI” button opens material creation with that plan already selected.

5. Library

Keeps all your documents (worksheets, tests, presentations, audio, video, images and links), with filters by year, category, unit and tag. A document can be used in several plans without being duplicated.

• Each file can be up to 25 MB; for larger videos, add a link.
• Removing a document from a plan does not delete it: it stays in the Library. Only deleting it in the Library removes it for good.
• “✨ Create with AI”: choose the plan, the type (worksheet, test, quiz or homework), the lesson plans the document covers and the reference documents. The AI creates the document with answers and, for tests, marks and marking criteria.
• Always review the result: you can ask for changes, download the student version and the answers in Word (to edit) or PDF, already with the school header, and save them in the Library linked to the lesson plans.

6. Assessment

• Students: add them one by one or paste the class list. Only the number and name are stored.
• Criteria: the assessment domains and the weight of each, shared by the classes of the same year and subject.
• Assessment items: tests, worksheets and projects for each term, with the maximum marks. An item with a date is also scheduled as an assessment (in Planning and in the lesson), and its title, date and type change together on both sides.
• Assessments scheduled without a criterion appear under “Scheduled assessments without a column in the grid”: choose the criterion to create the column. Deleting an assessment that already has marks does not delete the marks: the item stays in Assessment.
• Absences: a student who was absent from the lesson on an assessment day (recorded in Today) and has no mark yet gets a red A in the cell, also in Excel and PDF.
• Grid: type the marks as in a spreadsheet (Tab to move across, Enter to move down). The percentage and level are calculated automatically, and you can propose a different level.
• The grid can be exported to Excel and PDF.

7. Class council

Gathers, by class and term, what you need for the meeting: lessons taught, curriculum coverage, the term's assessments (with the class average, how many students were assessed and who was absent), level distribution, students with failing levels and, for each student, the marks, the assessments they missed and what was recorded in lessons. Write the overall assessment and export the report as PDF or Word.

8. Keeping a copy of your data

In the top right corner, “Export everything (ZIP)” downloads all your data and all the files you uploaded. Make a copy now and then: at this stage there are no automatic backups.

To restore a copy, go to the bottom of Settings, “Restore a backup”, and choose the ZIP. First you see what the backup contains; your current data is only replaced when you confirm.